Job Opportunity: Part-Time Board Administrative Support

Join us for a rewarding opportunity to build on over 40+ years of community building by applying for our role of Administrative Support for the Community One Foundation Board of Directors.

Community One Foundation acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.

Established in 1980, Community One Foundation provides grants to 2SLGBTTIQQ+ community projects in Greater Toronto Area including Durham, Halton, Peel and York Regions, focusing on the areas of arts and culture, health and social services, and research and education. The Foundation also promotes community philanthropy through strategic partnerships such as the Bill 7 Award and the LGBT Giving Network and oversees the annual selection of the Steinert & Ferreiro Award.

We are currently accepting applications for a part-time administrative support professional to help ensure the ongoing success of this incredible volunteer-led organization.   

In particular – we are looking for an individual who can work independently under the direction of our Board Executive team for roughly 10-15 hours per week to support with the following key operational tasks:

Maintain our email and phone inboxes on a weekly basis – answering requests and forwarding messages to relevant board members/referral organizations as required.

Manage our Donor database (DonorPerfect) cleaning up Donor Records, running reports, capturing donations and attributing them to campaigns & setting us up for success for annual tax receipting process (in partnership with our accounting vendor)

Help build, validate  and execute monthly and ad-hoc donor communications by phone/email (including leveraging Constant Contact) to our donor list and community members

Ad-hoc support for tasks related to grant giving, event planning & other administrative functions as they arise throughout the year – including attending events for on-site support 2-3x’s / year, supporting allocation committee meetings 1-2x’s / year.

Help create, manage and update key policies and procedures under board direction (documented policies, bylaws, etc)

Attend monthly Board meeting (first Monday of every month) to capture minutes

Other duties assigned as required

Preferred Requirements:

  • Ability to work from home (primarily virtual work) with own computer; with willingness to join events and/or board meetings (max 1-2 times per month) in person as required (all on TTC footprint)
  • Intermediate competency with Microsoft Excel, Word and Outlook as well as comfort using online tools (CRM, webmail, WordPress) appreciated
  • Strong communicator – verbal and email/electronic; comfort in dealing with sensitive and highly confidential matters (donor privacy, etc)
  • 5-7 years of volunteer or direct experience in not-for-profit or charity space preferred 
  • Highly organized and able to multi-task and flexible when priorities shift

We are welcome applications from across the Greater Toronto Area.

This is a work-from-home opportunity, with <15% travel required (events/in person board meetings)

Pay $20-25/Hr – to be negotiated with interested parties.

Please direct all resumes & cover letters or questions to with attention to Sam Katz and Andrew Mainprize